Data Access Fees

New Jersey Integrated Population Health Data (iPHD) Project Fee Schedule 

Effective 07/01/2026 - 06/30/2028

Group 1 — Births, Deaths, PRAMS 

Group 2 — UB, CDRSS

Group 3 — EMS, Children's System of Care (CSOC), Child Protection & Permanency

Note: Rates vary for internal Rutgers units due to intercompany accounting policies in accordance with US generally accepted accounting principles.

Additional Information - Project Fee Rates

The iPHD standard fee schedule is based on actual costs incurred.  Fees, which are established under federal guidelines, are reassessed approximately every two years.  The current fee schedule applies through June 30, 2028.  Fees are based on the fee schedule in effect at the time of data transfer and are due at that time. 

Please note that published iPHD fees cover the cost of application review, execution of data agreements, and preparation and delivery of data for projects using limited data sets of iPHD data. Fees also support the enhancement of adding an anonymized person-level identifier that allows linkages across data sets and across data years.

Additional work will incur additional special request or technical assistance fees. Situations that may lead to the application of such fees include (but are not limited to):

• Projects that reuse previously approved and prepared iPHD data (new DUA for new scope of work)
• Addition of dataset or data years for a previously approved and prepared iPHD data (plus standard fees for new dataset/additional years)
• Request for non-iPHD data integration (3rd party data linkage) performed by iPHD on behalf of the researcher:
  • Geographic-level data linkage below zip code level, such as census tract/blocks and geo-coordinates: Minimum $7,000
  • Person-level data linkage using personally Identifiable Information (PII) such as Name, dates of birth, etc.: Minimum of $21,000

Plans for external data linkages or other special needs should be discussed with our data team to ensure feasibility and compliance. Once feasibility and compliance have been determined, additional fees will be applied for the work.  For approved projects, the iPHD team will provide upper-bound estimates of hourly charges prior to commencing data preparation. 

Opportunity and Eligibility for Fee Awards

Limited fee award opportunities may be offered during application cycles, subject to the availability of funding. 

To be eligible for fee awards, researchers must meet the following criteria: 

• Applicants for fee awards must include at least one (1) principal investigator (PI) from a New Jersey research institution. Collaboration with a non-New Jersey institution will be considered ONLY if the project leadership and a substantial portion of the project activities rest within the New Jersey institution. 
• The research institution complies with the US Department of Health and Human Services, Office of Human Subjects Protection guidelines for human subjects research (i.e., has a Federal wide Assurance Number). 
• Students with faculty supervision are eligible to apply. 
• Scholars from racial/ethnic minority groups are encouraged to apply. 
• Research aims that align with the approved purpose and research priorities of the iPHD. 

Applicants from research institutions outside of New Jersey are eligible to apply for iPHD data access, though not fee awards, provided the research aims align with the approved purpose and research priorities of the iPHD.