Application & Review Process
Apply for Data Access
Researchers from academic or other private or public organizations, whether located in New Jersey or not, are eligible and welcome to apply. New Jersey state or local governmental agencies and other private or public organizations are also encouraged to apply.
Visit Instructions & Forms for key dates for the upcoming cycles, as well as to download the Request for Applications (RFA) and necessary forms/templates. Please join our mailing list to be notified about upcoming cycles.
Before applying, please review the iPHD Data Authorization, Use and Access Policy for detailed guidance.
Standard Application Process
iPHD releases a Request for Applications (RFA).
Researcher submits a Letter of Intent (LOI) during application cycle.
Researcher submits full application and supporting materials.
iPHD staff reviews the application for completeness.
iPHD Research Review Committee (RRC) reviews applications.
iPHD Governing Board votes on whether to release data.
iPHD Governing Board notifies applicants of its decision.
If approved for data access, researcher submits additional required documentation.
iPHD staff reviews required researcher documentation.
iPHD processes the data request and transfers data to researcher.
Expedited Process for Peer-Reviewed Proposals
iPHD applications are eligible for expedited review only when:
- Rutgers CSHP confirms previous approval through a formal, substantial peerreviewed mechanism equivalent to procedures for review of competitive federal grant proposals to the NIH, NSF, or AHRQ;
- Rutgers CSHP confirms consistency with the scope of work approved in the approved peer-reviewed proposal;
- Rutgers CSHP confirms and iPHD Governing Board approves technical feasibility under all current data linkage policies and practices as assessed by the iPHD team; and
- iPHD Governing Board approves alignment with the purpose of the iPHD and its approved research priorities. Applications that do not meet expedited review criteria will be directed to the standard RRC process.
Before applying, please review the iPHD Data Authorization, Use and Access Policy for detailed guidance.
Expedited Application Process
Researcher submits application documents and notice of award from a formal, peer-reviewed mechanism by 5pm on the first Friday of the month.
iPHD staff reviews the application for completeness.
iPHD Governing Board votes on whether to release data and may approve, deny, or require regular submission. This vote will take place at the following month's Board meeting.
iPHD Governing Board notifies applicant of its decision.
If approved for data access, researcher submits additional required documentation.
iPHD staff reviews required researcher documentation.
iPHD processes the data request and transfers data to researcher.